Compress File

The Compress File procedure removes records flagged for deletion (a # displays in the Delete field). The records were flagged for deletion during the File Purge process. Click here for a visual of the Purge and Compress process. Click here for recommendations on how long to keep files in your system.

Before beginning this process, please note the following:

• When compressing the Prescription File, QS/1 recommends that you also compress the Sig and Rx Miscellaneous Files to remove all data associated with the compressed prescriptions. This must be done as a console task.
  
• An asterisk (*) in the ST field of any record prevents the record from being purged and compressed.
  
• When selecting the Accounts Receivable History File, the system prompts for a beginning A/R History Date. Type a date so that all transactions prior to this date will be deleted from the file.
  
  When selecting the A/R file, the system displays the option 'Delete certain zero balance records from the A/R File. Please enter the last date of the last payment record you wish to retain.' Type a date so that all accounts with a zero balance and a last payment date earlier than the date typed will be deleted. For example, type 010100 to delete all accounts with a zero balance and a last payment date before January 2000. If you do not enter a date, all summary account records will be maintained.

To compress files:

1. Access PrimeCare.
   
2. Click System Utilities. Select Master File Maintenance and click Compress File. The select file screen displays:
   
   
   
3. Highlight the file to compress and click Next. Certain file selections may display a backup prompt:
   
   
   
4. Click Yes to backup the file in the event it needs to be restored. Follow prompts in the Copy File function.
   
5. When complete, click OK.

Return to Master File Maintenance