Create a Facility Record

1. Access PrimeCare.

2. Click Facility Management, Facility/Unit Record Management to access the facility scan of all Nursing Homes entered into your system or to create a new Facility Record.

3. From the scan, press the corresponding function key to select a Facility Record, or click to create a new record.

The Facility Record contains general information such as facility name, address, phone number, contact, rooms, facility forms and prescription processing options. Click here to view the Facility Record horizontal tool bar.

• The Forms area of the Facility Record can have up to three Physician Order Forms and three Medication Administration Forms.
  

• Click Add Form to select the Physician's Order Forms or Medical Administration Forms to use for this Nursing Home.
  

• Select the form to use from the drop-down list and click Next. The Print Options display.
  

• Complete the values for the Print Options and click Finish.
  

• To change Print Options, press ENTER on each form to access the Control Record Print Options for that specific form.
  

• To delete a form from the Facility, click the x beside the form number.

• Use the following to complete the necessary fields:

  FACILITY RECORD/GENERAL SCREEN
  Field Name	Field Definition
  Facility ID	A D.0 field for possible future use
  Patient Residence	Populated via a drop-down list. A value of 03 in this field covers all patients who reside in LTC facilities. If the Patient Residence is populated on the Facility Record, but there is no entry for the field on the Patient Insurance Record, third party claims will send the entry from the Facility Record. However, if both are populated, the entry from the Patient Insurance Record is transmitted. Patient Residence field values: 00 = Not Specified 01 = Home 02 = Skilled Nursing Facility 03 = Nursing Facility 04 = Assisted Living Facility 05 = Custodial Care Facility 06 = Group Home 09 = Intermediate Care Facility/Mentally Retarded 11 = Hospice 16 = Correctional Institution Patient Residence field values: 00 = Not Specified 01 = Home 02 = Skilled Nursing Facility 03 = Nursing Facility 04 = Assisted Living Facility 05 = Custodial Care Facility 06 = Group Home 09 = Intermediate Care Facility/Mentally Retarded 11 = Hospice 16 = Correctional Institution
  CMS Part D Defined Qualified Facility	Indicates whether a facility's patients qualify for CMS Part D benefits. All qualified LTC facilities, set field to YES. Default entry = Blank. CMS-defined Long Term Care (LTC) facility: Any Medicare Part D long term care facility that is not considered assisted living, mental health or Indian tribal.
  Short Cycle Dispensing Methodology
  Submission Clarification Code	Populated via a drop-down list. A value other than the options in the drop-down list may be manually entered. This value is then sent on third party claims provided this is a CMS part d defined facility, the patient residence is set to a 3, and the transaction created is for a short cycle prescription. Submission Clarification Code field values: 22 - Long Term Care dispensing: 7 days 23 - Long Term Care dispensing: 4 days 24 - Long Term Care dispensing: 3 days 25 - Long Term Care dispensing: 2 days 26 - Long Term Care dispensing: 1 day 27 - Long Term Care dispensing: 4-3 days 28 - Long Term Care dispensing: 2-2-3 days 29 - Long Term Care dispensing: daily and 3 day weekend 30 - Long Term Care dispensing: Per shift dispensing - Remote dispense per shift 31 - Long Term Care dispensing: Per med pass dispensing - Remote disp per med pass 32 - Long Term Care dispensing: PRN on demand - Remote disp on demand 33 - Long Term Care dispensing: 7 day or less not otherwise represented 34 - Long Term Care dispensing: 14 days dispensing - Pharmacy dispenses 35 - Long Term Care dispensing: 8-14 day, method not listed above 36 - Long Term Care dispensing: dispensed outside short cycle
  Special Packaging Indicator	Populated via a drop-down list. The value entered in this field is automatically sent on a third party transaction when the facility is a CMS part d defined facility, the patient residence is set to a 3, and the transaction created is for a short cycle prescription. Special Packaging Indicator: 0 - Not Specified 1 - Not Unit Dose 2 - Manufacturer Unit Dose 3 - Pharmacy Unit Dose 4 - Pharmacy Unit Dose Patient Compliance Packaging 5 - Pharmacy Multi-drug Patient Compliance Packaging 6 - Remote Device Unit Dose 7 - Remote Device Multi Drug Compliance 8 - Manufacturer Unit of Use Package
  Operations
  Store	Option is used in host/remote setups that use an inbound orders interface. To display inbound orders to a store other than store 0, select the desired store from the drop-down list. Then, click the Update Patients link to the right. This sets a hidden store flag on all the patients attached to this facility as the store to receive and display the inbound orders.
  Delivery Schedule	This field allows the pharmacy to prioritize prescription processing. Click the corresponding link to enter up to five delivery times for the facility. When using this field, also select the Store Level Option, Show Delivery Options On New/Refill. Then, click the Edit Delivery Methods link to enter an ID and Description of the delivery methods to be used for facilities. The system then automatically calculates the date/time due for prescriptions and displays the info on the Filling Options screen (Fill button) of the prescription under the Delivery Options tab.
  Delivery Route	Make an entry here and it can be selected on when running Workflow reports by using the Workflow - Delivery Route Select Option.
  Pharmacy NH Forms
  	Click here to view Medication Administration, Physician Order and Psychotropic Forms and search their options.
  Physician's Order Forms	Add up to three PO forms for a facility. These forms list medications, treatments, labs, diets and other ancillary orders. The forms may be grouped and printed to support patients in specific groups or levels of care.
  Medical Administration Record Forms	Add up to three MAR forms for a facility. These forms print the times that medications are to be administered to patients. For verification purposes, you may record which nurse administered each medication and when the drug was administered.
  WebConnect NH Forms
  Physician's Order Form	Add up to three WebConnect PO forms for a facility. These forms list medications, treatments, labs, diets and other ancillary orders. The forms may be grouped and printed to support patients in specific groups or levels of care.
  MAR Forms	Add up to three WebConnect MAR forms for a facility. These forms print the times that medications are to be administered to patients. For verification purposes, you may record which nurse administered each medication and when the drug was administered.
  Psychotropic Forms	Add a WebConnect Psychotropic Form for a facility. Currently the only form available is the P14. All psychotropic forms only have Print Options.
  Drug Lists
  Stock Item List	Stock items are stocked at the facility, ordered for a patient but no transaction created on the Patient Record (usually OTC items or items typically provided as part of a patient's daily care).
  Contract Drug List	A table of negotiated facility specific contract prices.
  Floor Stock Drug List	Items stocked at the facility rather than the pharmacy. Transactions are created for these items on the Patient Record.
  Stop Orders Drug List	A list of drugs in which the facility wants to assign special stop dates. This overrides the system stop days by class.
  Emergency Kit Drug Lists	Each facility can have up to 10 emergency kit drug lists, containing up to 100 drugs each.
  Pyxis List	Check this box if using Pyxis. Type an entry in the corresponding box from 01 to 79 to indicate interfacing to a Pyxis Dispensing System.

Click   to display Facility Additional Information.

Click  to display A/R Options for the facility.

Click    to display the Billing Matrix for the facility.

Click   to display Workflow Options for the facility.

Click   to display the Wings List for the facility.

Return to Facility Setup