QS/1 recommends that you perform the following steps prior to printing statements. Some of these procedures may be done on a daily basis and should be completed prior to the day of printing statements.
Before processing statements, run Automatic Account Posting. Enter all payments, manual charges and necessary credits for the billing period.
Print a daily proof to list all charges processed through Automatic Account Posting. This report also lists entries manually charged, posted or paid. Check for posting errors.
The Account Trial Balance Report is a mirror image of the accounts receivable statement; it lists each current transaction as it appears on the statement. The report is used to check for errors before printing statements.
Accounts Receivable File Backups
As a security precaution, back up the Accounts Receivable File and the Accounts Receivable History File. If an error occurs when printing statements, these backups may be needed to retrieve files. Save this backup in a secure location until the next statement run.
Return to Accounts Receivable Overview