The system automatically displays an alert if year-end procedures should be executed:
It is time to do a year-end file reset. Do you want to launch the Year-End Procedures now? If you choose no, you may launch them later by clicking the icon in the status bar.
To determine if year-end procedures are needed, the following conditions must be met. The month is January and one or both of the following is true:
There is at least one procedure marked as 'Not Run Yet' or
The last date the procedure was run, or the status changed, was not in the current year or the previous December.
QS/1 recommends that you back up Patient (Customer)
files before starting these procedures. When you back up these files,
the system automatically prompts to back up similar files. Follow
these procedures to back up Prescriber, Drug, A/R and Patient (Customer)
Files.
To run Year-End Procedures:
1. Access PrimeCare.
2. Click YES at the system prompt to run Year-End procedures.
3. Click System Utilities, Run Year-End Procedures. The Year-End Procedures screen displays:
4. Click Run Again to reset files. To specify individual file resets, click Setup and the Year-End Procedures Setup window displays. Click Disable or Enable to select individual files for reset:
5. After clicking Run Again, click System Utilities, Run Year-End Procedures when the first file completes. Continue this process until all files are reset. Click Done.
Year-End Procedure Details
Note: A message displays Year-End Processing Required. If you are not on Service Pack 18.1.19 or higher, click NO and follow the Year-End Procedures below. If you are on Service Pack 18.1.19, you may select YES and then click Run Now (if the files were not reset the previous year) or click Run Again (if the files were reset last year).
Return to Set Up Store Control Options