When converting to the invoice system, the program will go through the A/R History File and assign invoice numbers to the details according to the date the detail was aged. When the aged date changes, a new invoice number is assigned and applied to the details for that invoice. After the history has been completed, the current A/R summary records will be processed and an invoice number is assigned for every outstanding bucket total along with an appropriate date so that the invoice appears in the correct days outstanding category.
Likewise, when converting the A/R system from the invoice system to the balance forward system, all the records for old invoices are put into the A/R History File. The outstanding balances for each invoice are added to the appropriate bucket on the A/R Summary Record.
Note: Before converting to the A/R invoice numbering system, all accounts need to be aged and compressed. Also, the A/R and A/R history files must be backed up.
Access PrimeCare.
Select A/R; click Options.
Check the Use Invoice field; click Save.
The following displays
if any accounts have been aged, but not compressed:
Click OK.
If there are no
accounts that need to be compressed, the following displays:
Click Yes.