File Compression Tips

File Compressions remove records that are flagged for deletion (# sign in the Status column of the designated scan). You must be signed on as the console user to compress files. The following exceptions apply:

• Drug - For Drug Records that have ever been associated with a prescription, the system changes the status of the drug from flagged for deletion to inactive.
• Prescription - Discontinued prescription records: In order to remove these prescriptions, a purge of the Prescription Record File is required. A date must be entered to begin the purge; all records in the Prescription File prior to the date entered are removed. Those prescriptions are no longer accessible after the purge is complete.
• Workflow - Workflow Records must be marked Complete in order for the system to compress them.
  

Deleted items are removed from the following files when the Patient (Customer) or Customer Demographics files are compressed:

• Deactivated Notes
• Non-Drug Orders
• Insurance Records
• Patient Outcome
• Rx Miscellaneous
• Patient Clinical Data
  

The following files allow a date to be used without requiring a purge first:

• AR History
• Prescription Transaction
  
  All records prior to the date entered are removed.
  
  

Note: ALWAYS back up any file prior to purging and/or compressing.