Update Discontinued Orders

This option updates current and future Fill Lists. If an item is discontinued (DC'd) on a future fill list, the quantity dispensed changes to zero. The Quantity Dispensed on current Fill Lists may or may not change, depending on how the Auto Adjust option is set.

Updating discontinued orders should always be performed as part of discharge procedures for a patient from a facility. Always update discontinued orders before printing Supplemental Fill Lists, labels and delivery sheets. Discontinuing an old order and creating a new one maintains a clear audit trail.

The Auto Adjust option on the Fill List Options screen dictates how this feature functions. If checked, the quantity is adjusted on current Fill Lists according to the stop date on the order. The system adjusts the quantities when running Update Discontinued Orders.

Update Discontinued Orders - Auto Adjust field selected

From the Patient Profile, select the Rx Number of the drug order to be discontinued.
Click Discontinue. A pound sign (#) displays in the St (Status) field.
Press the function key for the discontinued order and the Rx Summary displays. Note: Inactive Script displays in the Messages box.
Click Save.
Click Facility Management, Update Discontinued Orders. The system returns to Rx Processing Tasks and the Fill List is updated.
From the menu bar, click Facility Management, Edit Fill List. The Scan Fill Lists window displays the Fill Lists processed for all facilities. Click Next to scroll through the list.
Press the function key(s) for the Fill List(s) to be edited; the color of the facility name changes from black to red. To remove the facility from the list, press the function key again; the facility name changes from red to black.
Click Continue; the Selected Fill Lists screen displays. Click Edit; the Select Options display.
Click Next; the Sort Options display.
Click Finish; the Edit Fill List screen displays.
Review and confirm the adjustments. Press ESC to return to the Rx Processing Tasks.
On the menu bar, click Facility Management, Edit Fill List; the Scan Fill Lists screen displays the Fill Lists processed for all facilities. Click Next to scroll through the list.
Press the function key for the future Fill List to be edited; the color of the facility name changes from black to red. To remove the facility from the list, press the function key again; the facility name changes from red to black.
Click Continue; the Selected Fill Lists screen displays.
Click Edit; the Select Options display.
Click Next, Next and Finish through the Sort and Print Options; the Edit Fill Lists screen displays.
Confirm adjustments to the future Fill List. Press ESC when complete.

Update Discontinued Orders - Auto Adjust field deselected

From the Patient Profile, select the Rx Number of the drug order to be discontinued.
Click Discontinue; a pound sign (#) displays in the St (Status) field.
Press the function key for the discontinued order and the Rx Summary and Refill Options screens display.
Click Cancel to dismiss the Refill Options screen. Note: Inactive Script displays in the Messages box.
Click Save.
Click Facility Management, Update Discontinued Orders. The system returns to Rx Processing Tasks and the Fill List is updated.
From the menu bar, click Facility Management, Edit Fill List. The Scan Fill Lists window displays the Fill Lists processed for all facilities. Click Next to scroll through the list.
Press the function key(s) for the Fill List(s) to be edited; the color of the facility name changes from black to red. To remove the facility from the list, press the function key again; the facility name changes from red to black.
Click Continue; the Selected Fill Lists screen displays.
Click Edit; the Select Options display.
Click Next; the Sort Options display.
Click Finish; the Edit Fill List screen displays.
Review and confirm the adjustments. Press ESC to return to the Rx Processing Tasks. Note: In this example, the system made no adjustment.
On the menu bar, click Facility Management, Edit Fill List; the Scan Fill Lists screen displays the Fill Lists processed for all facilities. Click Next to scroll through the list.
Press the function key for the future Fill List to be edited; the color of the facility name changes from black to red. To remove the facility from the list, press the function key again; the facility name changes from red to black.
Click Continue; the Selected Fill Lists screen displays.
Click Edit; the Select Options display.
Click Next and Finish through the Sort and Print Options; the Edit Fill Lists screen displays.
Click Next to scroll to the discontinued Rx Number. Confirm adjustments to the future Fill List. Press Esc when complete. In this example, note that the quantity is zeroed out on the future Fill List.