Hours of Administration Code Maintenance

This option is used to create HOA codes and schedules to apply to Medication Administration Records. The codes created in this file are general codes to be used for patients in all facilities. A facility specific code may be created through the Control Record Maintenance option.

1. Access PrimeCare.

2. Click Facility Management, Hour of Administration Code Maintenance.

3. Select a specific HOA to edit, create a New HOA, search HOAs by code or time. Searches may be sorted by HOA Code or time. Use the following field definitions to complete:
   

• Frequency - Type a code to identify the frequency in which a medication is administered.
  

  Frequency Codes:

  • P - PRN
  • 0 - Every other day
  • 1 - Once a day
  • 2 - Twice a day
  • 3 - Three times a day
  • 4 - Four times a day
  • M - Miscellaneous
  • H - At bedtime
• Times 1 - 12 - Type the hours of administration to print on the MAR. For example, For Times 1, 2 and 3; type 8AM, 3PM and 8PM. Typically, only Times 1 - 4 are used because there are only four nurse's initials per drug order. If hours are entered in Times 5 - 12, a second drug slot on the form is left blank and the remaining initial lines are placed there.
  
• Number of Days to Skip - Type the number of days to be skipped between administrations. For example, if the order calls for one tablet every 3 days, type 02 in this field. The Skip Days are based on the original order date or the order.
  

Other ways to access HOA in the PrimeCare System:

• Facility Record: Click to view the HOA scan. Codes may be sorted by actual code or time.

• Rx Processing Tasks Search: Click Search and choose HOA from the drop-down list and click Find.

• Drop-down menu: Located above Rx Processing Task. Accessible from Edit or New.

• Prescription Record: Click the double arrows next to the HOA or click Access Files on the tool bar to access the HOA Record directly. In an HOA Record already exists, a blank HOA Record displays. Complete the record and click to add the HOA to the Prescription Record. Create a customized HOA Record for a single prescription by typing RX in the HOA field and press Enter. Complete the record.