NRx EPCS Setup

Step 1. Set New Password and Store Control Security Options. NOTE: If you have already reset your password(s), proceed to Step 2.

Reset your password to comply with the minimum requirements mandated by EPCS.

• Minimum Password Length: Must be at least eight (8) characters or more.

• Require Special Characters: Must be checked. Includes special characters and numbers. Must use one or the other for EPCS.

• Require Upper/Lower Case: Must be checked.

The last six (6) passwords may not be reused when entering a new password. Any options already meeting these standards will not change.

NRx is a CAPS-orientated system. These EPCS mandates for security require using upper and lower case characters. The easiest way to meet the requirements with Caps Lock on is to press the Shift key to enter a lower-case character and a special character or number (@## or 3,4 etc.) Examples of passwords meeting these requirements: pASSWORD1, MYsYSTEM*.

Other mandated options include:

• Password Expiration Days: Must be 90 days or less.

• Maximum Login Attempts: Must be five (5) or less.

NOTE: The remaining Store Control, Security Access, Security Options required for EPCS are automatically populated after the Store Control/Store Level Options/Rx Filling Option Controlled Substance Processing (refer to Step 3) is checked (Y). Review these settings for accuracy.

Step 2. Add Store DEA and NPI Numbers

1. From the main menu bar, click Store Control, Store Identification.

2. Click here to view the identification screen.

3. Type the DEA and NPI Numbers and click Save.

Step 3. Check the Controlled Substance Processing Option

1. Click Store Control, Store Level Options. System Options display. Click Rx Filling on the vertical icon bar.

2. Click here to view Rx Filling Options and Defaults.

3. Check Controlled Substance Processing under Electronic Information Options. NOTE: Until this option is checked, EPCS prescriptions cannot be received. Click Save.

Step 4. Set Pharmacist/Technician Security Options

New security options must be set for pharmacist and technician e-Prescription access and to control editing of Prescription and Transaction Records.  

1. Click Store Control. Select Security Access and click Manage Employees.

2. Select the pharmacist or technician to set up from the Manage Employees scan. Complete the Security Access fields using the following guidelines.

3. Added an Employee Security Option, e-Prescription Access, to Pharmacist/Technician Security Rights under Prescription Access. Default = unchecked (N). Options for access are:

1. • Deactivate/Delete: Default = checked (Y). The system prompts for User Name and Password to allow an employee with the authorization to deactivate/delete the prescription. If unchecked, the warning message Not authorized to Deactivate/Delete an e-Prescription displays if an employee attempts this function.

   • Reactivate e-Prescription: Default = unchecked (N). If unchecked, the warning message Not authorized to reactive an e-Prescription displays if an employee attempts this function. If unchecked, the system prompts for User Name and Password to allow an employee with authorization to reactivate the prescription.

   • Void e-Prescription: Default = unchecked (N).  If unchecked, the warning message Not authorized to void an e-Prescription displays if an employee attempts this function. If unchecked, the system prompts for User Name and Password to allow an employee with authorization to void the prescription.

4. The option Allow Brand Drug Change on Refill was moved from Store Control/Store Level Options/Rx Filling Options and Defaults to Store Control/Security Access/Manage Employees under Pharmacist/Technician Security Rights/Prescription Access and renamed Update Brand Drug.

5. A subheading, Edit Profiled/Refill Prescriptions, was added to Prescription Access Security Options. There are two categories under this heading - All Classes and Class 2-5 Rxs.

1. • All Classes: This setting applies to all prescriptions whether profiled or filled. Options for All Classes include: Update Brand Drug, Update Generic Drug and Update Pricing Plan. The default setting for Update Brand Drug for new Pharmacist Employee Records = Checked. The default setting for new Technician Employee Records = Unchecked. The default setting for Update Generic and Update Price Plan for new Pharmacist or Technician Employee Records = Unchecked.

   • Class 2-5 Rxs: This setting applies to Class 2-5 prescriptions whether profiled or filled. Options for Class 2-5 Rxs include: Update Refills Authorized/Remaining (formerly Update Refills Authorized on C2-C5 under Prescription Access), Update Qty Authorized, Update Qty Dispensed and Update Qty Remaining. The default setting for all options for new Pharmacist Employee Records = Checked. The default setting for all options for new Technician Employee Records = Unchecked.  

6. If any option in Edit Profiled/Refill Prescriptions is Unchecked and a change is made and Save is selected, a Login Required screen displays if the employee does not have the security access to make the change. If the employee has access, the change is saved.  

• The Login Required screen View Details link displays fields in two columns. The original fields are on the left and the changed fields display in red on the right. For Prescription Records for all drug classes, the following fields can be changed:

• • Primary Price Plan

  • Usual and Customary Price Plan

  • Secondary Price Plan

  • Tertiary Price Plan

  • Brand Drug (Drug Dispensed if Generic is not linked)

  • Generic Drug

  • For Prescriptions Dispensed for C2-C5 Drugs: Refills Authorized, Qty Authorized, Qty Dispensed, Qty Remaining and Refill Remaining

• A Controlled Substance Prescription Change Detail screen shows the Original Value and New Value.

  

7. Set the security option to restrict Transferring prescriptions and updating Prescription and Transaction Records. The option Transfer, which applies to all prescriptions, has two options: In - Transfer a prescription into the pharmacy and Out - Transfer a prescription to another pharmacy. The default setting = N (Unchecked). If a transfer is attempted by an employee without security access, Not authorized to Transfer a Prescription displays. The system offers the ability to enter User Name and Password to allow an override by an employee with the authorization to transfer prescriptions.

8. A subheading, Update, was added to Transaction Access Security Options. There are four options under this heading:

1. • Update Original/Refill/Last Date

   • Update RPh/Tech

   • Update Qty Dispensed

   • Update Remaining Fields

The default setting for these four options is checked if Transaction Access = Checked. If Transaction Access = Unchecked, then the four options are unchecked. If Update Checked Out is checked, it overrides the options above.