855 Purchase Order Acknowledgment

These procedures contain the steps to receive the Purchase Order Acknowledgment via a Dial Up connection or using FTP.

After a drug order is sent, the 855 Purchase Order Acknowledgment must be received. In this process, a new Drug Record is automatically added to the system if the 855 file includes a drug that is substituted by the wholesaler but not yet added to the drug file. A new Drug Record is also added if a drug in the 855 file was ordered via the phone and is not yet added to the drug file.

Important Purchase Order Functions:

 

 

 

To Receive the Purchase Order Acknowledgment (Dial Up):

1. Access NRx.

2. From the main menu bar, click Inventory. Select Electronic Drug Reorder and click Receive Wholesaler Reports. The Enter Vendor screen displays:

3. Select Vendor from the drop-down and click OK.

4. The system dials the wholesaler while displaying a series of status messages:

 

5. Once the above messages display, press Enter. The system displays menu options for printing the wholesaler's response to the Purchase Order:

 

 

 

6. Once the report prints, the following prompts display. Type YES or NO for each prompt.

 

 

 

To Receive the Purchase Order Acknowledgment (FTP)

1. Access NRx.

2. From the main menu bar, click Inventory. Select Electronic Drug Reorder and click Receive Wholesaler Reports.

3. The Enter Vendor screen displays. Select the Vendor from the drop-down and click OK.

4. The FTP Transfer window displays. Click OK.

5. The prompt, Do you wish to print the log file?, displays. Click Yes or No. The File Browser displays. Type the DOS File Name and click OK or click Browse to search for the file.

6. Select the file and click Open.  The Confirm File Selection window displays. Verify the file is correct and click OK.

7. The File Loaded prompt displays. Click OK to continue. The Vendor Record Scan displays. Select the Vendor.

If the Vendor Record is not selected, the quantities and pricing will not update and a new file will have to be requested from the wholesaler.

8. The Wholesaler Transmission Reports screen displays. Select one of the following options:

 

 

 

9. Once the report prints, the following prompts display. Check each option accordingly.

 

 

 

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